6 Actionable Tips to Boost Productivity in your office

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Many factors are decisive for the success of your business. The working atmosphere is one factor that needs attention. Now, this factor alone won’t make the greatest difference, but it can still go a long way towards helping your business find success. Think about this for a moment. A recent State of the Global Workplace report study concluded that about 85% of employees are not fully engrossed in their tasks work. Those statistics look bad for performance. Overall, this translates to a huge loss for businesses and the economy suffers as well – approximately $7 trillion in lost productivity or roughly 8 per cent of the global gross domestic product (GDP).

A clean, comfortable and positive work environment fosters creativity, and therefore you should strive to achieve this. The same holds true whether it’s your home or your professional space. If the atmosphere in your company is conducive, your employees will thrive, be motivated, productive and more loyal. A negative atmosphere weakens their drive, leads to poor mental health and reduced performance. If your employees work in a dreary office setting with unfriendly workers, they likely won’t have enough confidence or job satisfaction to speak up. Above all, you as a business owner it is your duty to have a positive effect on the atmosphere. People look up to you as their leader whether you care to admit it or not. In the following post, you will learn 6 simple ways to create a more conducive working atmosphere.

1. Design of the workplace

The interior design alone isn’t going to make an enormous difference. However, if you’re attempting to nurture a more productive and lively workplace, it can have a substantial part to play in the overall endeavor. Your employees need a pleasant atmosphere in the office. But how do you define a good working atmosphere? Workplace environment can be described as the existing conditions of the surroundings of a workplace. Work environment consists of other components like colleagues, quality of air, management, parking, noise level and even the size of desks.

Appropriate conditions start at the workplace itself. That’s why your employees’ desks should be ergonomically designed. In addition, enough light and quietness are needed to perform the tasks at hand in the best possible way. Furthermore, your employees depend on qualitative work material and equipment in sufficient quantity. A 2020 study found out that more than 80% of performance problems are influenced by the workplace environment alone in certain fields so you might want to pay big attention to this factor.

2 Communication is the most important requirement

One aspect that is mentioned again and again is communication. Being a great listener is one of the finest ways to be an adept communicator. A welcoming, open stance with your arms open and legs relaxed, mixed with a pleasant tone is great nonverbal communication. Learn to say just enough, there is no need to talk too much on one issue. Learn to understand and respect your employee’s point of view even if they seem wrong to you. If communication in your office is not effective, then your team will not be able to operate optimally. Therefore, it is very important to practice effective communication regularly and appropriately in your daily work routine.

Effective communication occurs when a message or information is conveyed in the right format, at the right time, to the right audience, and is received accurately with the right impact. It is a great way of providing a platform for problems to be addressed openly by you and your employees. It is the only way to resolve conflicts promptly. And provide constructive criticism. As a business owner, you should also show trust in your employees and pass on important information in good time. Also, be as receptive as possible to your team’s suggestions!

3. Praise can achieve a lot

Everyone needs confirmation and uses it as a motor for their own motivation. This is also true in the workplace. Sometimes managers tend to have a conversation only when negative incidents occur. But positive feedback should also be part of everyday work life. Even if many tasks performed daily in your company seem self-evident, praise can never go amiss. Most importantly, it takes very little effort to mention employees’ accomplishments positively at meetings and give them appreciative feedback with nice emails. However, the effect will be great.

4. Show yourself as a role model

Managing employees also means that you act as a role model. If you as the boss often show up at the office in a bad mood and radiate an aggressive mood, this will also be transmitted to your employees. As a result, motivation and productivity will also decrease. However, it is not a matter of you pretending. Even managers have a bad day sometimes or are allowed to express their anger about recurring problems. But in general, you should not jeopardize the positive basic mood in the company by doing so.

It is also important for your team to know that you, as their superior, have their back. Therefore, you should not draw lasting consequences from every mistake. However, omissions and deficiencies should still be noted within the team. It is best to look for regulations and solutions together!

5. Involve employees

In the previous point it was already taken up: Employees want to participate and accept principles best if they are involved in their establishment. This way, your team can actively help shape the atmosphere and feel respected.

Of course, as a supervisor, you cannot take all suggestions into account. It is part of your job to distinguish feasible ideas from less useful ones and to provide your employees with a comprehensible justification. Try to leave free space in your company so that your team can develop accordingly and implement their own ideas.

6. Connect common activities

Company parties, company luncheons and excursions among colleagues can make a team grow even closer together. But these actions don’t work in every company.

If your daily work routine is hectic and stressful, your employees may view such gatherings more as mandatory events. It is therefore important that you recognize the mood in the team and respond to it.

You may prefer a joint work breakfast to an all-day outing. Here, too, you can exchange information with your employees and draw attention to problems.

In the meantime, company sports have also become established in various companies. In this way, you can contribute to your health and that of your employees and still get in touch outside working hours. It’s best to ask your employees if they have any ideas for joint activities. You can do a lot to create a pleasant working atmosphere by collaborating with your team. And you should! Because only when your employees like to come to work will they like to put all their energy into your business.

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